Payment Policies

In order to assure timely payment, ALL invoices are to be mailed in duplicate to the billing department identified on the purchase order or contract document.  The City will not be held responsible for late payment fees if invoices are not forwarded to the proper department.

 The City strives to make timely payments on all invoices. In accordance with Common Council File #900859 adopted 10/16/90, the Provisions of State Statute 66.285 and 66.286, relative to prompt payment are modified as follows: Payment to the vendor will be deemed timely if the payment is mailed, delivered, or transferred within 60 calendar days after receipt of a properly completed invoice or receipt and acceptance of the property or service under the order contract, whichever is later. If the City does not make payment by the 60th calendar day, the City shall pay simple interest beginning with the 31st calendar day at the rate of one percent per month (unless the City disputes the amount of the invoice).  Reference Common Council File No. 900859 adopted October 16, 1990, provisions of State Statute 66.285 and 66.286..

 SUBCONTRACTOR PAYMENT: If this bid has subcontractor requirements, prime contractor/vendor must pay subcontractors within ten working days of the contractor/vendor's receipt of payment from the City of Milwaukee, or ten days from receipt of a properly submitted and approved invoice from the subcontractor, whichever is later.  If the contractor/vendor fails to make timely payment to a subcontractor, the contractor/vendor shall pay simple interest at the rate of one percent (1%) per month, beginning with the 11th calendar day.

The City will determine the low bidder by taking into consideration cash discounts offered by the bidder ONLY if the payment discounts are 30 days or more. However, if the low bidder awarded a contract has quoted more favorable discounts for earlier payment and the City pays within that earlier timeframe, the bidder will be held to those quoted discounts.