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RULE 8 - MEMBERSHIP IN AUTHORIZED ORGANIZATIONS
2/800.00 For the efficient operation and general good conduct of the Department, any member of the Milwaukee Police Department who is either an officer or trustee of more than one authorized organization of the Department, shall be permitted time off for such duties as such officer or trustee for only one such organization, when meetings are held during the member's tour of duty, provided, that the member submit in writing, a request to the member's District/Bureau/Division Commander stating the name of the organization, the date, time and purpose of such meeting. The District/Bureau/Division Commander shall record the time spent away from duty by the member and forward a report to the Payroll Section for filing. Any time off taken by such member for duties of any other organization cannot be taken during the member's regular tour of duty. Regular off days may be changed to permit members who are officers of more than one authorized organization to attend meetings of such organizations.
Where such member is an officer or trustee of more than one such organization, the member shall file with the Chief of Police, in writing, the name of the organization the member has selected for purposes of time off during the member's regular tour of duty, and such selection may not be changed without permission of the Chief. The authorized organizations of the Department are:
The Policemen's Relief Association of the City of Milwaukee
The Policemen's Annuity and Benefit Fund of Milwaukee
The Policemen's Athletic Association
The Employees' Retirement System of the City of Milwaukee
The Deferred Compensation Board
2/800.05 The Policemen's Athletic Association shall consist of members of the Department who actively participate in activities sponsored by the Association and those other members of the Department who assist in the administration of the Association and its activities. No athletics, recreational activities, or musical organizations purporting to be sponsored by the Police Department or any division of the Police Department shall be engaged in, except by members of the Policemen's Athletic Association and under its sponsorship.
2/800.10 Officers of the Association shall be a president, vice president and a secretary‑treasurer, appointed by the Chief of Police. The secretary‑treasurer shall be a member of the Personnel/Administration Bureau. In addition, there shall be a Board of Directors composed of nine (9) members who shall be elected annually to take office as of May 1 of each year. The Board of Directors shall consist of one (1) member to be elected from each of the district stations, one (1) to be elected from the personnel composed of the Criminal Investigation Bureau, Juvenile Division, and Vice Control Division (vote in the Criminal Investigation Bureau), and one (1) member to be elected from the personnel composed of the Technical Services Bureau, Personnel/Administration Bureau, and Training Bureau.
Candidates for such election shall be limited to members of the Department who file a petition for nomination, signed by no less than twenty‑five (25) members of their respective district, bureau, or group. Such petitions may be circulated beginning as of April 1 of each year. Commanding officers with whom such petitions are filed shall promptly forward them to the Personnel Division where ballots shall be prepared for an election to be held in the respective district stations and bureaus as indicated herein on the fourth (4th) Monday, Tuesday and Wednesday of April. After the balloting has been completed, commanding officers will seal the ballot boxes and deliver them to the Administrative Division where they will be opened and counted by four (4) senior members of the Administrative Division at 10:00 a.m. on the day following the election. Candidates may be present at the counting of the ballots.
The candidate receiving the highest number of votes shall be declared elected. The appointed officers, together with the elected officers and the manager of the Band, shall constitute the Board of Directors and shall be responsible for the proper conduct of, and exercise control over, the activities of the Association, subject to such limitations as may be imposed by the Assistant Chief of Police.
2/800.15 The Board of Directors shall approve all applicants for membership in the Association's activities, and only Department members approved by the Board, as revealed by its minutes, shall be permitted to participate in athletics and other activities sponsored by the Association. The Board shall also approve all members chosen as managers of groups of teams of active participants. Any member of the Department applying for membership in the Police Band shall, in addition to the provisions contained herein, receive approval in writing of the member's respective district or bureau commander and by the Police Band Director.
2/800.20 The secretary‑treasurer of the Association shall keep a record of all monies received and disbursed in and from the Athletic Association fund. All disbursements shall be made by check signed by the secretary-treasurer and countersigned by the Assistant Chief of Police. All monies for, or contributions to, said fund shall be approved by the Assistant Chief of Police. The secretary‑treasurer shall also keep an inventory of all equipment and other property used or controlled by the Association showing dates of purchase, cause to whom assigned, repairs and replacements, or other dispositions. The Board of Directors may, with the approval of the Assistant Chief of Police, cause the Association to maintain a separate fund under the same terms and conditions as contained herein, but for the purpose of regulating the income and expenditures of the Police Band.
2/800.25 Whenever there shall be a Police Band, duly authorized by the Association and approved by the Assistant Chief of Police, there shall be a Band Director appointed by the Assistant Chief of Police and who shall have full authority to enforce all disciplinary Department regulations so far as they are applicable to members of the Band. The director shall be responsible for the general conduct of the Band and shall report in writing to the Assistant Chief of Police all misconduct of the members.
2/800.30 The Police Band may perform at such civic, patriotic, or charitable occasions, and at such other times as the Assistant Chief of Police may approve. Regular band rehearsals shall be at such times and places as may be directed.
2/800.35 The Police Band uniforms shall be in conformity with the specifications prescribed by the Assistant Chief of Police.
2/800.40 All musical instruments, sheet music, and other property used by the Police Band are the property of the Police Department and shall be promptly returned by members when severing their connection with the Band.
2/800.45 The Band Director shall appoint a manager of the Band, with the approval of the Board of Directors and the Assistant Chief of Police, who will assist the director in the performances of such duties as the director may designate. The Band Manager will keep a record of all absentees from band rehearsals or performances and will report in writing the names, dates, and reasons for such absences to the Assistant Chief of Police. The Band Manager shall also keep records of all activities, performances, and transactions of the Band and make reports to the Board of Directors.
2/800.50 Appointments to the position of librarian, assistant librarian, or other minor offices of the Band shall be made by the Director and the Manager. The members of the Band shall elect three (3) of its members to act as a Band Board. The Board shall have the Band Manager as its chairman and shall act in an advisory capacity to the Director and the Manager in the administration of band activities subject to the approval of the Assistant Chief of Police.
2/800.55 Nothing in these regulations shall require the Association to maintain a police band. If, in the discretion of the Board of Directors, the maintenance of a police band as a part of the Association is not practical or economically feasible, or if the membership of the Band should fall below an economical size, the Board may terminate the Police Band. If, at the time of such termination, any funds are contained in any Band fund set up by the Association, the residue shall be paid into the Athletic Association Fund.
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