Flexible Choices Program (FSA)

FLEXIBLE CHOICES PROGRAM (FSA)
Process Works, Inc.

Employees must enroll using the online Employee Self-Service System.

• 2009 Information Brochure
• Expense Worksheet
• ProcessWorks Inc. website (click here)
• QUESTIONS? Click here to send an E-Mail message.

NEW employees must enroll online via the Employee Self-Service system.

http://www.city.milwaukee.gov/der/EmployeeBenefits2009/SelfService

• Debit Card Request Form 
• Direct Deposit Authorization Form

Claim Forms:

• Dependent Day Care Claim Form
• Medical Expense/HRA Claim Form
• Parking Claim Form (2008)

SPECIAL NOTE REGARDING 2008 GRACE PERIOD: You may incur expenses for the year 2008 through March 15, 2009. However, you must claim reimbursement for any 2008 expenses prior to using your Debit Card in 2009 or claiming reimbursement for 2009 expenses. The DEADLINE for claiming reimbursement for 2008 expenses is April 30, 2009.

Parking does not have a Grace Period but your FSA-Parking money is never lost! Your parking expenses must occur in the calendar year and you must claim your calendar year expenses by February 15 of the next year. Once the current year has closed, any money left in your FSA-Parking Account will be rolled over into your next year’s FSA-Parking Account.

If you have any questions regarding this grace period or other Flexible Choices issues, please click here to send an Email message.

SPECIAL NOTE REGARDING 2009 GRACE PERIOD: You may incur expenses for the year 2009 through March 15, 2010. However, you must claim reimbursement for any 2009 expenses prior to using your Debit Card in 2010 or claiming reimbursement for 2010 expenses. The DEADLINE for claiming reimbursement for 2009 expenses is April 30, 2010.

Parking does not have a Grace Period but your FSA-Parking money is never lost! Your parking expenses must occur in the calendar year and you must claim your calendar year expenses by February 15 of the next year. Once the current year has closed, any money left in your FSA-Parking Account will be rolled over into your next year’s FSA-Parking Account.

If you have any questions regarding this grace period or other Flexible Choices issues, please click here to send an Email message.

If you are nearing retirement PLEASE read the following:

• Flexible Spending Account - Medical:
  • If you leave City employment and you are enrolled in a Medical-FSA, your period of coverage ends on your separation date unless you arrange to maintain your account. You must claim reimbursement of eligible expenses within 30 days of your date of separation from the City. Expenses incurred after your coverage ends are not eligible for reimbursement unless you continue making "after-tax" contributions to your account. Please contact the Employee Benefits Division at 286-3184 for further information.
• Flexible Spending Account - Dependent Care:
  • Coverage for the Dependent Day Care-FSA ends on your separation date. You must claim reimbursement of eligible expenses within 30 days of your date of separation from the City. Contact the Employee Benefits Division at 286-3184 for further information.

Any questions regarding these accounts should be directed to ProcessWorks, Inc. at 1-262-827-7030 or 1-888-868-2492 (click here to visit their website). Their address is PO Box 2490, Brookfield, WI 53008-2490.